Go Back  The Hull Truth - Boating and Fishing Forum > BOATING FORUMS > Dockside Chat
Reload this Page >

MS Outlook synch to Android phone-UPDATED P.2

Notices

MS Outlook synch to Android phone-UPDATED P.2

Old 12-08-2015, 07:22 AM
  #1  
Senior MemberCaptains Club Member
Thread Starter
 
Join Date: Aug 2006
Location: Central Florida
Posts: 8,245
Default MS Outlook synch to Android phone-UPDATED P.2

Ok techies.

I am now using Outlook in my office for my calendar. It is on a desktop computer and part of my MS Office 2010. In the past, I used an industry-specific CRM that included my calendar and it had a mobile app.

What's the best way to synch Outlook Desktop to my Galaxy Android? Is Office 365 a possible solution? If so, how is the mobile interface?

Last edited by Sprockets; 12-10-2015 at 07:04 AM.
Sprockets is online now  
Old 12-08-2015, 07:49 AM
  #2  
Senior MemberCaptains Club Member
 
Join Date: Jan 2006
Location: Wilmington, NC
Posts: 601
Default

Search for the app called OKTA
JeffSpencer is offline  
Old 12-08-2015, 08:55 AM
  #3  
Senior MemberCaptains Club Member
 
Join Date: Jun 2003
Location: East Central Florida
Posts: 7,300
Default

Originally Posted by Sprockets View Post
Ok techies.

I am now using Outlook in my office for my calendar. It is on a desktop computer and part of my MS Office 2010. In the past, I used an industry-specific CRM that included my calendar and it had a mobile app.

What's the best way to synch Outlook Desktop to my Galaxy Android? Is Office 365 a possible solution? If so, how is the mobile interface?
Office 365 is great if you are used to Exchange Server. The Essentials plan gives you everything you need for Exchange mail.

https://products.office.com/en-us/bu...business-plans

Costs $5/month but its worth it if you are serious about email.
Seacat FL is offline  
Old 12-08-2015, 09:40 AM
  #4  
Senior MemberCaptains Club Member
Thread Starter
 
Join Date: Aug 2006
Location: Central Florida
Posts: 8,245
Default

I have not used Exchange Server in the past. The cost isn't an issue either. I just want something that will work smoothly. Hate not having access to my schedule. Email isn't an issue, as that comes to my phone already.
Sprockets is online now  
Old 12-08-2015, 10:15 AM
  #5  
Admirals Club Admiral's Club Member
 
Join Date: Nov 2010
Location: Narragansett Bay
Posts: 1,182
Default

Asked this question on some online forums a couple of years ago. Most recommended GSyncIt. It's an add on app for Outlook that will sync your calendar and contacts via Google Calendar and Google Contacts to your phone. I'm no techie and it was easy to set up and works reliably. Syncs automatically any time you update your calendar via phone or desktop.

http://www.fieldstonsoftware.com/software/gsyncit4/
Prospective is offline  
Old 12-08-2015, 10:30 AM
  #6  
Admirals Club Admiral's Club Member
 
Join Date: Jul 2011
Location: Islamorada, FL
Posts: 513
Default

Sprockets - in order to answer effectively, we need to know what you are using now. I know you said Outlook 2010, but what is the actual email system? There are several possibilities:

Cloud-based, like Office 365
On-premises like Exchange
Freeware like GoDaddy (usually provided for free or minimal cost when registering a domain name)

Once we determine what the email provider is, this is a much easier question to answer. For example, if you have an on-prem Exchange server, there is a native connector in your Android. Setup only requires you knowing a couple of server names (that we can lookup with the domain name).
ECKeys is offline  
Old 12-08-2015, 10:39 AM
  #7  
Senior MemberCaptains Club Member
Thread Starter
 
Join Date: Aug 2006
Location: Central Florida
Posts: 8,245
Default

Originally Posted by ECKeys View Post
Sprockets - in order to answer effectively, we need to know what you are using now. I know you said Outlook 2010, but what is the actual email system? There are several possibilities:

Cloud-based, like Office 365
On-premises like Exchange
Freeware like GoDaddy (usually provided for free or minimal cost when registering a domain name)

Once we determine what the email provider is, this is a much easier question to answer. For example, if you have an on-prem Exchange server, there is a native connector in your Android. Setup only requires you knowing a couple of server names (that we can lookup with the domain name).
I have several providers. Most of my important stuff comes through Go Daddy, which is where my website is registered and hosted. I also have a couple of other accounts that run through EarthLink.
Sprockets is online now  
Old 12-08-2015, 10:55 AM
  #8  
Admirals Club Admiral's Club Member
 
Join Date: Jul 2011
Location: Islamorada, FL
Posts: 513
Default

Aha! OK.

In this case, I highly recommend Office365. There are two routes you can go:

1) Business Essentials - this is email only. Does not include any software. You would continue using your copy of Office 2010, but all mail would be redirected to Microsoft's servers. This would give you remote access to all mail, calendars, contacts, etc. from any device.

2) Business Premium - this is the same as #1 above, except that it includes the Office 2016 software. With this plan, you are allowed to install Office on up to five devices (but single named-user only). So you couldn't legally install it on a co-worker's computer for their exclusive use.

Here is a link to the pricing breakdowns: http://products.office.com/en-us/bus...business-plans (the middle tier does not include email, which is useless for you).

As far as the actual domains are concerned, O365 lets you host some ridiculous number (like 900) in a single account for no extra money. Sounds like you will need a few. My advice would be to try and centralize on a primary domain (yourbusiness.com) and use it for everything.

GoDaddy can also assist. They have a way to sign you up for Office 365 from their site and manage the DNS records /transition all through their interface. Just make sure you are signing up for a business level plan and not a home plan.

Google Docs is also an option if you have something against Microsoft - but with the O365 functionality, Microsoft would be first choice for sure.

Feel free to PM me with specific questions. (I am an IT consultant and work extensively with email and Office 365 specifically).
ECKeys is offline  
Old 12-08-2015, 11:59 AM
  #9  
Senior MemberCaptains Club Member
Thread Starter
 
Join Date: Aug 2006
Location: Central Florida
Posts: 8,245
Default

Thanks EC. It looks as if Premium makes the most sense, as it would tie together my 2 desktops in my office, my laptop, phone and tablet. I am the only user.

I'm a little confused about the 365 Business Plan. It says it includes Outlook but not email. I currently have 3 email addresses (2 different providers) flowing into Outlook. How is the email different from having Outlook?
Sprockets is online now  
Old 12-08-2015, 12:11 PM
  #10  
Admirals Club Admiral's Club Member
 
Join Date: Jul 2011
Location: Islamorada, FL
Posts: 513
Default

You will still have Outlook. The only difference is that the more expensive plan includes Office Pro Plus (full download) as part of what you pay for. In essence, you are making monthly payments on the software instead of buying a boxed copy at Office Depot.

Since you are now two full versions back on Office (you mentioned that you had 2010) - it may actually be a good idea to go with the more expensive plan that includes the software. As long as all your machines are Windows 7 or newer (XP is DEAD - if you have it, it is time to upgrade/replace), you are allowed to install Office Pro Plus on up to 5 separate devices. Since they are all yours and not used primarily by anyone else, you are essentially upgrading to the latest version of Office (Word, Excel, PowerPoint, Outlook, etc) and leasing it with monthly payments.

The caveat with that is that if you cancel the subscription, your Office does become inactive and unusable. It's a racket for sure, but in business it is difficult (though not impossible with Google Docs) to get along without MS Office.

The Business Plan (middle tier) is for those folks who want the subscription benefits of the Office Pro Plus software, but do not require email hosting. For example, they have an on-site email server or use Intermedia or some other online provider besides Microsoft. This would not apply to you as email is the central driver of what you are trying to do.


NOW - PLEASE, before signing up with O365, call your CRM provider and make sure that you can send SSL/TLS email through the software! This is critical. Office 365 has certain security measures in place that make relaying email through their servers less than trivial. The good news is, you will not be the first person to call them and ask about O365, so they should have decent guidance.
ECKeys is offline  
Old 12-08-2015, 12:18 PM
  #11  
Senior MemberCaptains Club Member
Thread Starter
 
Join Date: Aug 2006
Location: Central Florida
Posts: 8,245
Default

It seems the middle tier would work, because my email runs through Godaddy before it hits Outlook. I'll check with my CRM provider to ensure it is compatible with 365.
Sprockets is online now  
Old 12-08-2015, 12:22 PM
  #12  
Admirals ClubCaptains Club Member Admiral's Club Member
 
Join Date: Oct 2007
Posts: 7,111
Default

Go Contact Sync free PC app to link your Google contacts and calendar with outlook
emudryj is offline  
Old 12-08-2015, 12:37 PM
  #13  
Admirals Club Admiral's Club Member
 
Join Date: Jul 2011
Location: Islamorada, FL
Posts: 513
Default

What I am suggesting is removing your email from GoDaddy and migrating it to Microsoft. This DOES NOT affect your website or the domain hosted at GoDaddy. In fact, GoDaddy has the ability to help you get started on 365.

The middle tier will not achieve what you need. The beauty of O365 is that when you host your email there (instead of GoDaddy) your mail all resides in the cloud on Microsoft's servers. Because of that model, you can access the same data set (calendar, contacts, email) from any device. This ONLY works if your email is hosted at O365.

As others have suggested, there are other tools like Contact Sync that will run a process to share your info, but this is a different model altogether.
Attached Images  
ECKeys is offline  
Old 12-08-2015, 12:42 PM
  #14  
Senior MemberCaptains Club Member
Thread Starter
 
Join Date: Aug 2006
Location: Central Florida
Posts: 8,245
Default

So, the Outlook included with the middle tier won't download from multiple email servers and make it and my calendar available on mobile devices? Hope I'm asking this correctly.
Sprockets is online now  
Old 12-08-2015, 12:52 PM
  #15  
Admirals Club Admiral's Club Member
 
Join Date: Jul 2011
Location: Islamorada, FL
Posts: 513
Default

You definitely are asking correctly - and please don't get frustrated, this is pretty techie stuff.

To answer your question: no, it will not.

Outlook is only a client. It is a way to view the data.

What we are working with here is the back-end, or where and how the data (email, contacts and calendar) is stored. With your current GoDaddy account, my best, (educated) guess is that your Outlook is set up to access the data via POP3 or IMAP. This means that the actual email is downloaded to your PC and removed from GoDaddy's servers any time you send/receive.

This is a fine way to operate and it works. However, when we start talking about sharing data between multiple devices, POP/IMAP falls short and Office 365 shines.

With Office365 (or any online Exchange provider) your data is stored centrally on their servers. When you check your email, you are merely viewing that data* and not downloading it to your PC. This makes it easy to keep multiple devices in sync, because they ALL operate the same way Outlook does - they are merely used to view the data that resides on the remote server(s). Because of this, mail, contacts and calendar are always up to date regardless of the device you use to view that data.



*In the background Outlook actually does download a copy of the data. However, this is used only as 'cache' and so you can view your Outlook when not connected to the Internet. The theory remains unchanged that all devices are viewing the same data set because that is where the data is stored.
ECKeys is offline  
Old 12-08-2015, 01:03 PM
  #16  
Senior MemberCaptains Club Member
Thread Starter
 
Join Date: Aug 2006
Location: Central Florida
Posts: 8,245
Default

Originally Posted by ECKeys View Post
You definitely are asking correctly - and please don't get frustrated, this is pretty techie stuff. Not frustrated. I'm fairly tech savy.

To answer your question: no, it will not.

Outlook is only a client. It is a way to view the data.

What we are working with here is the back-end, or where and how the data (email, contacts and calendar) is stored. With your current GoDaddy account, my best, (educated) guess is that your Outlook is set up to access the data via POP3 or IMAP. This means that the actual email is downloaded to your PC and removed from GoDaddy's servers any time you send/receive. Understood. On my phone, I have it set to leave a copy on my server. This way my desktop outlook receives everything and links up with my CRM.

This is a fine way to operate and it works. However, when we start talking about sharing data between multiple devices, POP/IMAP falls short and Office 365 shines.

With Office365 (or any online Exchange provider) your data is stored centrally on their servers. When you check your email, you are merely viewing that data* and not downloading it to your PC. This makes it easy to keep multiple devices in sync, because they ALL operate the same way Outlook does - they are merely used to view the data that resides on the remote server(s). Because of this, mail, contacts and calendar are always up to date regardless of the device you use to view that data. I'm not concerned about spending $150 annually for Office and a solution to this.



*In the background Outlook actually does download a copy of the data. However, this is used only as 'cache' and so you can view your Outlook when not connected to the Internet. The theory remains unchanged that all devices are viewing the same data set because that is where the data is stored.
Thanks for the advice!
Sprockets is online now  
Old 12-08-2015, 05:55 PM
  #17  
Member
 
Join Date: Sep 2014
Posts: 55
Default

Originally Posted by Sprockets View Post
Ok techies.

I am now using Outlook in my office for my calendar. It is on a desktop computer and part of my MS Office 2010. In the past, I used an industry-specific CRM that included my calendar and it had a mobile app.

What's the best way to synch Outlook Desktop to my Galaxy Android? Is Office 365 a possible solution? If so, how is the mobile interface?
I use Kies software by/for samsung.
Works very well on my contacts especially.
23_WA_Proline is offline  
Old 12-08-2015, 06:05 PM
  #18  
Admirals Club
 
Join Date: Apr 2011
Posts: 2,129
Default

Originally Posted by ECKeys View Post
You definitely are asking correctly - and please don't get frustrated, this is pretty techie stuff.

To answer your question: no, it will not.

Outlook is only a client. It is a way to view the data.

What we are working with here is the back-end, or where and how the data (email, contacts and calendar) is stored. With your current GoDaddy account, my best, (educated) guess is that your Outlook is set up to access the data via POP3 or IMAP. This means that the actual email is downloaded to your PC and removed from GoDaddy's servers any time you send/receive.

This is a fine way to operate and it works. However, when we start talking about sharing data between multiple devices, POP/IMAP falls short and Office 365 shines.

With Office365 (or any online Exchange provider) your data is stored centrally on their servers. When you check your email, you are merely viewing that data* and not downloading it to your PC. This makes it easy to keep multiple devices in sync, because they ALL operate the same way Outlook does - they are merely used to view the data that resides on the remote server(s). Because of this, mail, contacts and calendar are always up to date regardless of the device you use to view that data.



*In the background Outlook actually does download a copy of the data. However, this is used only as 'cache' and so you can view your Outlook when not connected to the Internet. The theory remains unchanged that all devices are viewing the same data set because that is where the data is stored.
Just wanted to chime in and say thanks for this detailed explanation. I have been struggling with figuring this out for my office. Neither my partner or I are IT guys email/calendar - phone/tablet/ laptop synching is a constant battle.

Just so I'm clear - we currently rent server space from the same people who host our website. With the office 365 package we could drop that service and actually use Microsoft/outlook to host email?

I follow what you're saying about using the Microsoft cloud as our server. Would we need additional subscriptions for each employee email account?

Sorry to latch on to you're thread sprockets.
JCM 1420 is offline  
Old 12-08-2015, 06:55 PM
  #19  
Senior MemberCaptains Club Member
Thread Starter
 
Join Date: Aug 2006
Location: Central Florida
Posts: 8,245
Default

Originally Posted by JCM 1420 View Post
Sorry to latch on to you're thread sprockets.
No problem. I pm'd ECKeys with a specific question. I'm not sure 365 will work with my CRM system as it needs the data to reside on the same computer that houses the CRM.
Sprockets is online now  
Old 12-08-2015, 08:34 PM
  #20  
Admirals Club Admiral's Club Member
 
Join Date: Dec 2010
Location: Phoenix, AZ
Posts: 1,133
Default

I've been using CompanionLink for years, syncing Outlook of the last three versions to Google and then from there to android phones and tablets.

Highly recommended.
colecaz is offline  

Thread Tools
Search this Thread