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Old 07-02-2013, 01:46 PM
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I would like to create a short cut (probably not the correct term). At work there is a link that I have to send people constantly to access drawings that I am working from. I have it saved as a favorite, open google chrome, and then cut and paste the link to an email. I am sure there is an easy way to do this.....isn't there a way I can set something up so every time I hit ctrl+some letter or combination of letters it will post my link where ever I am typing.
Old 07-02-2013, 01:51 PM
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Save it as an email "signature" that you can select when you want it, or create an email piece of "stationery."
Old 07-02-2013, 01:58 PM
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So simple yet brilliant, thanks. I knew it would be something so simple I would feel like an idiot. Thanks
Old 07-02-2013, 02:04 PM
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In IE I have created/drawn an icon specific to the link and added the hyperlink to the icon. That way a person can save the icon to their desktop and just by clicking on it boot the browser and be taken directly to the link. Obviously if the link changes this solution will not work but if the destination is static and you are updating the content on the link it could work.
Old 07-02-2013, 02:04 PM
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Originally Posted by t3rockhall View Post
Save it as an email "signature" that you can select when you want it, or create an email piece of "stationery."
Yup, that is what I was going to say.......one click and it's done.
Old 07-02-2013, 03:17 PM
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Amateurs...

Are you using Outlook as your email program? If so, create the link as Quick Part. You can then assign Quick Parts to appear on your Quick Access toolbar. Then, literally two clicks to insert the link anytime you want to use it. Once you know how to do this, you'll find other things that you type or use a lot that you'll want to create Quick Parts for, too.

Here's how:
1. Open a New email. Don't bother to enter the To or anything.
2. In the body of the email, type the name you want to assign to the hyperlink. I'll use "My New Hyperlink" for this example. Once you've typed the name, select the entire name.
3. Click on the Insert tab above your toolbar.
4. Click on the Hyperlink icon (globe with chain link).
5. In the Insert Hyperlink dialog box, paste the actual link to where your documents are located into the Address field. (You can cut and paste the link from your Favorites in your browser, or from the Address bar in your browser if you already have the site displayed.)
6. Click OK. The hyperlink should now appear blue with an underline, meaning it's a live link.

Okay, now that you've created the hyperlink, let's make it a Quick Part.
1. Select the link again.
2. On the Insert tab, click the Quick Parts icon.
3. Click Save Selection to Quick Part Gallery.
4. Click OK in the Create New Building Block dialog box.

If you now click Quick Parts again, you'll see your "My New Hyperlink" listed. Simply click it to insert it anywhere in your email when needed.

Okay, let's make it easier yet.
1. On the Insert tab, right-click on the Quick Parts icon.
2. Select the first option, Add to Quick Access Toolbar.
3. A tiny Quick Parts icon now appears on the Quick Access toolbar. Simply click it, then select My New Hyperlink in any email you're composing.

The beauty of this is that it only two clicks are needed and Quick Parts are available no matter which Outlook tab you happen to currently have displayed on your toolbar.
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Old 07-02-2013, 07:23 PM
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Originally Posted by Dulcecita Lures View Post
Amateurs...

Are you using Outlook as your email program? If so, create the link as Quick Part. You can then assign Quick Parts to appear on your Quick Access toolbar. Then, literally two clicks to insert the link anytime you want to use it. Once you know how to do this, you'll find other things that you type or use a lot that you'll want to create Quick Parts for, too.

Here's how:
1. Open a New email. Don't bother to enter the To or anything.
2. In the body of the email, type the name you want to assign to the hyperlink. I'll use "My New Hyperlink" for this example. Once you've typed the name, select the entire name.
3. Click on the Insert tab above your toolbar.
4. Click on the Hyperlink icon (globe with chain link).
5. In the Insert Hyperlink dialog box, paste the actual link to where your documents are located into the Address field. (You can cut and paste the link from your Favorites in your browser, or from the Address bar in your browser if you already have the site displayed.)
6. Click OK. The hyperlink should now appear blue with an underline, meaning it's a live link.

Okay, now that you've created the hyperlink, let's make it a Quick Part.
1. Select the link again.
2. On the Insert tab, click the Quick Parts icon.
3. Click Save Selection to Quick Part Gallery.
4. Click OK in the Create New Building Block dialog box.

If you now click Quick Parts again, you'll see your "My New Hyperlink" listed. Simply click it to insert it anywhere in your email when needed.

Okay, let's make it easier yet.
1. On the Insert tab, right-click on the Quick Parts icon.
2. Select the first option, Add to Quick Access Toolbar.
3. A tiny Quick Parts icon now appears on the Quick Access toolbar. Simply click it, then select My New Hyperlink in any email you're composing.

The beauty of this is that it only two clicks are needed and Quick Parts are available no matter which Outlook tab you happen to currently have displayed on your toolbar.
You left out the "sarcasm" smiley that should accompany all things Microsoft-easy.
Old 07-03-2013, 06:25 AM
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Originally Posted by t3rockhall View Post
You left out the "sarcasm" smiley that should accompany all things Microsoft-easy.
I hear ya, but like most things Microsoft-easy, once you've figured out how in the hell to do something, it does save you time in the future!
Plus, it's provided a good living over the years in training others how to do said tasks!
Old 07-03-2013, 08:57 AM
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Wow that is awesome, just got it setup, you are right I will use this for lot so repetitive things I find myself typing. I knew there had to be a way to do this.
Old 07-03-2013, 10:34 AM
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Glad I could help! I'm all about helping people work smarter, rather than working harder!

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