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How To Network Quickbooks

Old 11-06-2010, 05:49 PM
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Thumbs up How To Network Quickbooks

I need you computer guys to help me. I currently have quickbooks pro 2010 for my small business. My wife does alot of the billing and accounting. I would like to integrate the quickbooks on her computer so she can do these tasks. Is it possible, and can we do it, or do I need a professional computer geek to do it? Thanks for the help in advance.
Old 11-06-2010, 05:52 PM
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Why not switch to QB Online. Then you can access your db from anywhere on any PC.
Old 11-06-2010, 05:55 PM
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two ways. Online as YJ said or buy two license agreements and put a copy on two networked computers
Old 11-06-2010, 06:21 PM
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The short answer is yes, with many different setup options. If your database is on a server, install QB on her machine and vpn into the server. You will only need a second license if you both log on at the same time. If the database is on your local machine, save your database and move it, reinstalling qb for network setup.
Old 11-06-2010, 06:25 PM
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The business next to mine has the same problem as you, his wife uses a remote computer access program like pcanywhere to do the books.
Old 11-06-2010, 06:28 PM
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I didn't know I could do the online thing...
Is it a yearly fee?
That sounds like the best option, because the other 2 posts I could not understand! I really don't know what a server is to tell you the hull truth!
Old 11-06-2010, 06:30 PM
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Originally Posted by CORALREEFER View Post
I didn't know I could do the online thing...
Is it a yearly fee?
That sounds like the best option, because the other 2 posts I could not understand! I really don't know what a server is to tell you the hull truth!
online is your answer. Yes there is a fee.
Old 11-06-2010, 08:04 PM
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Jeff,
At least I am honest about my computer skills. I have mechanical skills which I am proud of, thats why I need your guys help on which skills you are proud of. It's what makes THT cool. Thanks..

By the way, just out of curriosity, what is vpn?

Last edited by CORALREEFER; 11-06-2010 at 08:06 PM. Reason: dummy
Old 11-06-2010, 08:35 PM
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Originally Posted by CORALREEFER View Post
Jeff,
At least I am honest about my computer skills. I have mechanical skills which I am proud of, thats why I need your guys help on which skills you are proud of. It's what makes THT cool. Thanks..

By the way, just out of curriosity, what is vpn?
Virtual Private Network
Old 11-06-2010, 08:50 PM
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Check out www. Teamviewer.com

Works great almost NO setup
Old 11-06-2010, 11:28 PM
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A lot depends where the two computers are located. If they're in the same office [same network] you can load Quickbooks on your wife's computer, share the data folder on the current computer and run either QBs, one at a time, legally.

If they're at separate locations, the level of difficulty goes up. Windows Remote Desktop [terminal services] is one way to do what you want and it's built into most versions of Windows. VPN [virtual private network] is another but it can be slow if you don't have an extremely fast connection, especially with QB since it doesn't do record locking but file locking instead.

Give us some more details and perhaps we can offer some better advice.
Old 11-07-2010, 03:30 AM
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Default Networking QB

Originally Posted by CORALREEFER View Post
I need you computer guys to help me. I currently have quickbooks pro 2010 for my small business. My wife does alot of the billing and accounting. I would like to integrate the quickbooks on her computer so she can do these tasks. Is it possible, and can we do it, or do I need a professional computer geek to do it? Thanks for the help in advance.
We do it in my office using a peer to peer network. We have 5 computers running QB (You have to purchase 5 licenses to do this). The QB database is kept on one computer that the others access. Been doing this for several years and it works great. It's not too much trouble to set up, but if you're not fairly well versed in geekspeak, it would be worth hiring your local computer guy to set it up. Based upon your description it shouldn't cost too much or take too long, half a day at most.

Good luck!!
Old 11-07-2010, 05:45 AM
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Originally Posted by CORALREEFER View Post
Jeff,
At least I am honest about my computer skills. I have mechanical skills which I am proud of, thats why I need your guys help on which skills you are proud of. It's what makes THT cool. Thanks..

By the way, just out of curriosity, what is vpn?
Yes it is. Certainly didn't mean any offense, and hope you didn't take it that way. I thought your very candid response was amusing. VPN is a method of remotely connecting to another computer. It is a fairly simple thing to setup but I don't know your current configuration. If your office is not a network, or doesn't have a static IP address, it wouldn't work. The online database would be the best answer. Since your mechanical aptitude sounds pretty high, essentially what you've asked is how to change a water pump but not mentioned the brand or HP of the engine.
Old 11-07-2010, 06:13 AM
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Not offended at all, and I appreciate the help. How many computers can I load pro 2010 on? I would like to do three laptops, but can get by with two.
Old 11-07-2010, 08:09 AM
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You can load QB on as many computers as you want but you can only use one seat at a time unless you buy the network version.
Old 11-07-2010, 09:49 AM
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Default Networking QB

Originally Posted by HDRyder999 View Post
You can load QB on as many computers as you want but you can only use one seat at a time unless you buy the network version.
I don't think that's accurate. We use QB Pro on 5 computers in my office (5 licenses) and do not have any problems. Been doing this for about 5 years. Different users can issue PO's, prepare invoices, post bills etc. all at the same time without a problem.

I did not feel comfortable using the online version. Maybe I'm old fashioned, but feel it's a security risk. Besides I don't want all of my financial information stored where some hacker could potentially gain access to it.

Just my two cents worth.
Old 11-07-2010, 10:48 AM
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Originally Posted by PXMAN View Post
I don't think that's accurate. We use QB Pro on 5 computers in my office (5 licenses) and do not have any problems. Been doing this for about 5 years. Different users can issue PO's, prepare invoices, post bills etc. all at the same time without a problem.

I did not feel comfortable using the online version. Maybe I'm old fashioned, but feel it's a security risk. Besides I don't want all of my financial information stored where some hacker could potentially gain access to it.

Just my two cents worth.
He is correct. I have QB 2009 pro loaded on 6 machines at two different facilities with 3 licenses. I am limited however to 3 people logged on at any one time. I agree though that I was too old fashioned for the online version as well. I don't want want anyone to have access to my books except those that are logged on, and many of them have very limited access.

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